1. Who is responsible for processing your personal data?

The institution responsible for ensuring that your data is only processed in accordance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG) is:

Frauen helfen Frauen Esslingen e.V.
Franziskanergasse 3
73728 Esslingen
represented by the Board of Directors (Maria Kober, Katja Wanner and Andrea Birnbaum, ibid)
Tel.: 0711 35 72 12
Fax: 0711 35 70 58
E-mail: frauenberatung@frauenhelfenfrauen-es.de

2. Which personal data do we collect from you and store, and for what purpose?

a) What data do you transmit when you visit our website?

When you visit our website, the browser used on your device automatically sends information to the server on our website.

The following information may be transmitted to the server, depending on your device:

  • IP address of the requesting computer
  • Date and time of access
  • Name and URL of the file accessed
  • Website from which access is made (referrer URL)
  • browser used
  • possibly the operating system of your computer and
  • the name of your access provider.

This information is temporarily stored in a so-called log file.

b) Why is the data processed?

  • To ensure a smooth connection to the website
  • To ensure the comfortable use of our website
  • For the evaluation of system security and stability
  • For administrative purposes

c) On what legal basis is this processing carried out?

The legal basis for data processing is Art. 6 Paragraph 1 Sentence 1 Letter f of the GDPR. Our legitimate interest follows from the purposes of data collection listed above. In no event do we use the collected data for the purpose of drawing conclusions about you personally.

In addition, we use cookies and analysis services when you visit our website. You can find more detailed explanations under sections 4 and 5 of this Privacy Policy.

d) When using our contact form

You have the option of sending us a message by e-mail or via the contact form. When using the contact form, it is necessary to provide a valid e-mail address or telephone number so that we know who the request came from and are able to answer it. Further information can be provided voluntarily.

We only use the data to reply to your request. Your data will not be passed on or used in any other way.

Data processing for the purpose of contacting us takes place in accordance with Art. 6 Paragraph 1 Sentence 1 Letter a of the GDPR, based on your voluntarily given consent. The personal data collected by us for using the contact form will be deleted after your request has been dealt with.

e) Online application by e-mail

If you send us an application by e-mail, it will only be made available to HR managers. Your data will be treated with strict confidentiality and will only be used for the purpose of the application process. We will delete your application documents no later than 6 months after the application process has been completed if there is no employment.

3. Who receives your data

We only pass on your personal data to third parties if:

  • according to Article 6 Paragraph 1 Sentence 1 Letter a, DSGVO have given express consent to this,
  • the transfer according to Article 6 Paragraph 1 Sentence 1 Letter f of the GDPR is required to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data,
  • in the event that there is a legal requirement for the transfer pursuant to Article 6 Paragraph 1 Sentence 1 Letter c of the GDPR, as well as
  • this being legally permissible and according to Article 6 Paragraph 1 Sentence 1 Letter b of the GDPR, necessary in order to process contractual relationships with you.

Otherwise, your data will not be passed on to third parties.

4. Cookies

We use cookies on our website. These are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our website. Cookies do not cause any damage to your end device and do not contain any viruses, Trojans or other malware.

Information stored in the cookie results in a connection with the specific device used. However, this does not mean that we are immediately aware of your identity.

The use of cookies helps make using our offers more pleasant for you. We use so-called session cookies to recognise that you have already visited individual pages on our website. These are automatically deleted after you leave our site.

In addition, to optimise user-friendliness, we also use temporary cookies, which are stored on your end device for a specified period of time. If you visit our site again to use our services, it will automatically recognise that you have already visited us and which entries and settings you selected, so that you do not have to enter them again.

On the other hand, we also use cookies to statistically record the use of our website and to evaluate it for you, in order to optimise our offers (see no. 5). When you visit our site again, these cookies enable us to automatically recognise that you have already visited us. These cookies are automatically deleted after a defined period of time.

The data processed by cookies are necessary for the purposes mentioned to safeguard our legitimate interests and those of third parties in accordance with Article 6 Paragraph 1 Sentence 1 Letter f of the GDPR.

Most browsers accept cookies automatically.

However, you can configure your browser so that no cookies are stored on your computer or so that a message always appears before a new cookie is created. However, if you deactivate cookies completely, you may not be able to use all the functions on our website.

5. Analysis tools

a) Tracking Tools

The tracking measures listed below and used by us are based on Article 6 Paragraph 1 Sentence 1 Letter f of the GDPR. With the tracking measures used, we aim to ensure a needs-based design and the continuous optimisation of our website.

On the other hand, we use tracking measures to statistically record the use of our website and to evaluate it for you in order to optimise our offers. These interests are regarded as legitimate within the meaning of the aforementioned regulation.

The respective data processing purposes and data categories can be found in the corresponding tracking tools.

b) Google Analytics

We use Google Analytics, a web analysis service provided by Google Inc. for the purpose of tailoring our website to requirements and continuously optimising it (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter “Google”). In this context, pseudonymised usage profiles are created and cookies (see section 4) are used. The information generated by cookies about your use of this website, such as

  • browser type/version,
  • operating system used,
  • referrer URL (the previously visited page),
  • host name of the accessing computer (IP address), and
  • time of the server request,

are transmitted to a Google server in the USA and stored there. The information is used to evaluate use of the website, compile reports on website activity and provide other services related to website activity and Internet usage for the purposes of market research and needs-based design of this website.

This information may also be transferred to third parties if required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other Google data. IP addresses are anonymised so that assignment is not possible (IP masking).

You can prevent the installation of cookies by setting the browser software accordingly; however, we should point out that in this case not all functions of this website can be used to their full extent.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on.

As an alternative to a browser add-on, especially for browsers on mobile devices, you can also prevent Google Analytics from collecting data by clicking on this link. An opt-out cookie will be set which prevents the future collection of your data when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device.

If you delete the cookies in this browser, you will have to set the opt-out cookie again.

Further information on data protection in connection with Google Analytics can be found at Google Analytics Help.

6. YouTube

We have integrated YouTube videos on our website from YouTube, LLC 901 Cherry Ave., 94066 San Bruno, CA, USA, a company of Google Inc., Amphitheater Parkway, Mountain View, CA 94043, USA.

Your IP address is usually transmitted to YouTube and YouTube stores a cookie on your device. We have activated the option “- extended data protection mode -” provided by YouTube, so that no analysis of personal data takes place if you do not watch the video. If you watch the video, YouTube receives this information and assigns it to your YouTube account if you are logged in there. You can log out of your YouTube account before watching the video to prevent this.

According to the information provided by YouTube, data is only transmitted to the YouTube server in “- extended data protection mode -”, in particular, those of our websites which you have visited when you watch the video. If you are logged in to YouTube at the same time, this information will be assigned to your YouTube member account. You can prevent this by logging out of your member account before visiting our website.

Google provides further information on data protection from YouTube:

https://www.google.de/intl/de/policies/privacy/

7. Google Maps

We have integrated “Google Maps” from Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, hereinafter “Google”, so that you can find us more easily.

When you visit the Contact page with “Google Maps”, Google sets a cookie in order to process user settings and data. This cookie is deleted after a while, but you can also delete it yourself.

You can deactivate the “Google Maps” service and thereby prevent transmission of data to Google. To do this, you need to deactivate the Java Script function in your browser. However, we would like to point out that in this case you will not be able to use “Google Maps” or only to a limited extent.

“Google Maps” and the information obtained via “Google Maps” are used in accordance with the Google Terms of Use and the additional Terms and Conditions for “Google Maps”.

8. Your rights as a data subjects

You have the right:

  • in accordance with Art. 15 of the GDPR, to request information about your personal data processed by us. In particular, you can obtain information about processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to correction, deletion, restriction of processing or objection, the existence of the right to lodge a complaint, the origin of your data, if we have not collected it, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information on their details;
  • in accordance with Art. 16 of the GDPR, to immediately request the correction of incorrect or incomplete personal data stored by us;
  • in accordance with Art. 17 of the GDPR, to request the deletion of your personal data stored by us, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
  • in accordance with Art. 20 of the GDPR, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another responsible person;
  • in accordance with Art. 7 Para. 3 of the GDPR, to revoke your consent given to us at any time. As a result, we will no longer be allowed to continue data processing based on this consent in the futur: and
  • in accordance with Art. 77 of the GDPR to complain to a supervisory authority. As a rule, you can contact the supervisory authority of your usual place of residence or work or our headquarters.

9. Right of objection

If your personal data is based on legitimate interests in accordance with Article 6 Paragraph 1 Sentence 1 Letter f of the GDPR, you have the right to object to the processing of your personal data in accordance with Article 21 of the GDPR, provided there are reasons for this that arise from your particular situation or the objection is directed against direct mail. In the latter case, you have a general right of objection, which we will implement without specifying a particular situation.

If you would like to make use of your right of revocation or right of objection, an e-mail to us is sufficient.

10. Data security

We use the widespread SSL (Secure Socket Layer) procedure in conjunction with the highest level of encryption supported by your browser when you visit our website. As a rule, this is 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether an individual page of our website is being transmitted in encrypted form by the closed key or lock symbol in the lower status bar of your browser.

We also use suitable technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or total loss, or destruction, or against unauthorised access by third parties. Our security measures are continuously being improved in line with technological developments.

11. Status of this Privacy Policy

Status May 2018